So you’ve found your dream wedding venue… and it’s stunning, but basically a blank slate! Don’t panic – this is actually where the magic happens! Most venues provide gorgeous architecture and stunning backdrops, but they leave the fun part up to you: transforming that empty space into a celebration that screams “this is SO us!” This is exactly where wedding event rental companies become your creative superheroes. Their inventories turn bare rooms and open spaces into Pinterest-worthy celebrations that make your guests feel right at home.
Whether you’re working with a wedding planner to design your wedding or you are bringing your own vision to life, these rental companies will have all the pieces you need to go from Pinterest to reality. They take your vision (even if it’s just “I want it to feel romantic but also fun?”) and bring it to life with gorgeous lounge furniture, custom built installations, specialty lighting, and all those perfect little details that make everyone want to know where you found them. From chic cocktail areas that encourage mingling to dramatic ceremony backdrops that photograph like a dream, these rental pros know exactly how to fill your blank canvas venue with personality, style, and just the right amount of Texas charm.
Feeling like you need some design help to pull it all together? Check out our Guide to San Antonio Wedding Planners, including many who offer Design Only support!
Illusions Rentals & Designs
For couples seeking a comprehensive wedding rental solution, Illusions Rentals & Designs stands out with their impressive inventory of over 20,000 rental options! This full-service rental company excels at creating cohesive design stories through their extensive selection of tables, chairs, elegant linens, dishware, specialty lighting and tent structures that work together seamlessly. They’ve produced thousands of events all over the state of Texas, so they’re sure to have pieces that match your theme. As part of The RK Group family alongside The Red Berry Estate and Rosemary’s Catering, Illusions provides the convenience of coordinating rentals with other wedding services, creating a streamlined planning experience that reduces stress while maintaining exceptional quality standards. Visit their rentals showroom to design your tablescape with their linens & tableware in person!
- Rental Categories: Tables & chairs, linens, dishware & glassware, lighting & A/V, decor & centerpieces, furniture, tent structures, dance floors
- Design Style: Comprehensive options for any style from classic elegance to modern contemporary
- Specialty Services: Full tent installations, custom flooring solutions, mobile kitchens, custom fabrication, ice sculptures
- What We Love Most: The largest inventory of rental items in our area providing one-stop shopping for complete wedding transformations
A Styled Collection
For almost a decade, A Styled Collection has been a premier boutique furniture rental company specializing in curated collections that blend modern sophistication with timeless classics. Their passion for design and styling is at the heart of everything they do, providing hand-selected pieces that elevate any space while creating a seamless fusion of beauty and function. What sets A Styled Collection apart is their keen eye for professional visual design. They go beyond simply dropping off rentals to offer the ultimate styling experience. Their team works closely with event planners and couples to ensure that every detail of your celebration is perfectly styled. From their Country French collection to intimate seating arrangements, every piece is selected to transform your event into an unforgettable moment.
- Rental Categories: Lounge Furniture, Rugs, Accent Tables, Backdrops, Decor Details, Mirrors, Outdoor Umbrellas
- Specialty Services: Professional styling consultation, Sourcing unique elements
- Design Styles: Modern sophistication blended with timeless classics & European charm
- What We Love Most: Mother-daughter team that offers personalized attention with an eye for great style
Bright Event Rentals
Bright Event Rentals is your full-service event rentals partner that brings “unforgettable details for life’s memorable experiences” to celebrations across Texas. Whether you’re planning an intimate soiree or a grand celebration, their team of event professionals doesn’t just deliver rentals – they deliver peace of mind. From their San Antonio warehouse location, Bright offers an incredible breadth of inventory that reads like a wedding planner’s dream: everything from pristine tents and elegant lounge collections to specialty lighting and dance floors that transform any space into your personal celebration paradise. What sets Bright apart is their obsession with quality. They use hot water washing systems for their tents (because who wants a dingy backdrop for photos?) and maintain one of the most comprehensive rental catalogs in the industry. Their service-oriented team prides itself on being dependable, punctual, and ready to tackle any challenge your venue throws their way. Their local sales team is incredibly helpful & you can visit their showroom to see your selections in person!
- Rental Categories: Tables & Chairs, Linens, Dinnerware, Lounge Furniture, Bars, Dance Floors, Staging, Lighting, Tents, Draping
- Specialty Services: Event design support, Chuppahs & structures, Pool covers, Custom fabrication
- Design Styles: Huge inventory to suit any style from classic to cutting-edge
- What We Love Most: Massive rental catalog that offers one-stop shopping, plus their commitment to pristine quality standards
Loot Rentals
Looking to elevate your wedding decor with a trendy lounge or beautiful bar? Loot Rentals has you covered. With their one-of-a-kind collection, they bring personality and style to every celebration. This design-leading boutique rental company sets the scene for unconventional dreamers who demand distinction, delivering their thoughtfully curated collection from their Austin warehouse throughout Texas including San Antonio and the Hill Country. Their signature look blends vintage and modern pieces in a contemporary, free-spirited way that creates unforgettable celebrations. Loot offers comprehensive white-glove service with delivery, professional installation, and teardown, though couples can also opt for à la carte pickup from their Austin showroom for smaller orders to save on delivery fees. With over a decade of success and thousands of events under their belt, every piece is handpicked to help couples tell their one-of-a-kind stories through impeccable design merged with practicality.
- Rental Categories: Dining Furniture, Lounges, Bars & Displays, Backdrops & Structures, Decor Accents
- Specialty Services: Design Consultation, Loot Littles for kids furniture,
- Design Styles: Contemporary, design-forward statement pieces that blend vintage with modern
- What We Love Most: Distinctive collection of designer furniture that makes your wedding feel like a luxe boutique hotel
Cat Haus Collective
Cat Haus Collective offers design-forward rental pieces for couples who want their celebration to stand out from the crowd. Owned by Brooke Conaway and based in New Braunfels, this boutique rental company specializes in statement furniture that commands attention, conversation-sparking tableware, and distinctive decor that elevates any event’s vibe. Their collection goes far beyond typical rental inventory, featuring handpicked and one-of-a-kind vintage pieces that bring serious personality and flair to celebrations. Whether you’re planning a sleek and sophisticated aesthetic or prefer bold and eclectic style, Cat Haus provides the unique elements that transform ordinary spaces into scenes worth remembering. Every piece in their collection is carefully curated to help wildly creative couples express their authentic style through rentals that feel fresh, current, and completely distinctive.
- Rental Categories: Linens, Tableware, Lounge Furniture, Backdrops, Centerpieces, Decor Accents, Rugs
- Specialty Services: Non-traditional rental inventory, Event design services, Retro getaway car
- Design Styles: Electic mix of vintage and MCM and funky modern pieces
- What We Love Most: Curated pieces that bring serious personality – you won’t find these rental items anywhere else!
The Perfect Day
Did you know The Perfect Day offers much more than wedding planning & coordination services? They also offer a thoughtfully curated rental collection that helps couples bring their unique wedding vision to life. Based in New Braunfels, their inventory includes stunning arches and ceremony backdrops, stylish bars and shelves, distinctive signage, elegant seating options, beautiful rugs, and all those perfect small details that tie your celebration together. Couples can easily browse their complete rental catalog online and arrange either pickup or delivery, making it convenient to access their pieces whether you’re working with The Perfect Day for their wedding planning services or renting à la carte.
- Rental Categories: Backdrops & Arches, Bars & Shelves, Signage, Lounge & Accent Furniture, Pillows & Rugs, Decor Details, Linens, Servingware
- Specialty Services: Pick Up Available, Bouncy Houses, Mobile Bar, Sparklers
- Design Styles: Wide range of styles available, but leans vintage and eclectic
- What We Love Most: Their collection is thoughtfully curated by wedding planners so it includes everything you might need!
Scarlet Rose Collective
Scarlet Rose Collective believes in the impact of statement pieces & boutique decor at your wedding! What began as creating simple table numbers has scaled beyond their wildest dreams – all for the love of design and creating personal, gorgeous moments for couples and their guests. The specialize in semi-custom rentals (think a backdrop wall customized with your last name & wedding colors) from seating chart installations to vinyl printed dance floors, but they can truly build anything you dream up. We also love that their inventory includes smaller pieces that bring a modern touch to your wedding like square & round pedestals, perfect for displaying your cake or floral arrangements. They go above & beyond simply providing rentals to serving as your design consultant to define your wedding look. While Scarlet Rose Events is a top-tier wedding planner in San Antonio, SR Collective welcomes working with any couple or other wedding planners.
- Rental Categories: Custom Dance Floors, Semi-Custom Seating Charts, Backdrops & Installations, Bars, Stage Facades, Pedestals
- Specialty Services: Semi-Custom Rentals (paint or print existing item), Fully Custom Builds, Vinyl Printing
- Design Styles: Statement-making boutique decor with a contemporary POV
- What We Love Most: Scarlet Rose makes creating a design-forward wedding accessible & easy!
Drape Masters
Transform your wedding day into the celebration you’ve always envisioned with Drape Masters, your premier choice for custom ceiling drapery and luxurious event transformations. This award-winning design company specializes in creating breathtaking, captivating environments with their signature bespoke draping installations. Whether you’re planning an intimate ceremony space with elegant altar background draping or a grand ballroom reception with stunning ceiling installations overhead, Drape Masters brings unmatched artistry and attention to detail that will leave you and your guests in awe. Their custom builds and specialized lighting work seamlessly with their luxe fabric draping to create cohesive, unforgettable atmospheres where excellence meets elegance. Each installation is tailored specifically to your vision and style, ensuring your celebration feels uniquely yours.
- Rental Categories: Custom Ceiling Drapery, Backdrops, Event Lighting
- Specialty Services: Bespoke fabric installations
- Design Styles: Luxurious elegance with custom designs tailored to your specific vision and style
- What We Love Most: Drape Masters turns fabric into art that will have your guests in awe
Full Spectrum Ice
Looking to add a show-stopping element that will have your guests talking long after the last dance? Full Spectrum Ice Sculptures transforms weddings into unforgettable experiences with their exquisite hand-crafted ice creations that serve as both stunning art pieces and functional elements. Their wedding offerings range from elegant monogrammed centerpieces and champagne holders to spectacular full ice bars that double as practical serving stations for drinks or food displays. We also love their custom monogrammed square ice cubes to elevate your cocktails! What sets Full Spectrum apart is their “limitless possibilities” for customization. They can incorporate fresh floral elements frozen directly into the ice, create 3D replicas of pets or meaningful symbols, add complimentary ice luges for interactive fun, or design completely custom pieces that reflect your unique personalities. These crystal-clear sculptures not only add luxury and elegance but also create stunning photo opportunities. Most couples are surprised to hear that custom ice sculptures start at just $500 and custom ice cubes start at $150 for a box of 100 cubes!
- Rental Categories: Custom Ice Sculptures, Ice Bars, Monogrammed Ice Cubs
- Specialty Services: Full size bars carved out of ice
- Design Styles: Limitless customization for any style
- What We Love Most: True artistry meets functionality with custom ice art that will have your guests snapping photos all night!
BBJ La Tavola
BBJ La Tavola offers premium event linen rentals to elevate your wedding design. Their extensive collection includes exquisite table linens, luxurious napkins, elegant table runners, sophisticated chargers, and beautiful chair accents that elevate any celebration from ordinary to extraordinary. What sets BBJ La Tavola apart is their personalized design consultation process. Their local design consultants don’t just suggest products, they form true design partnerships by listening to your vision, reviewing mood boards, and understanding the feelings you want to evoke. Beyond their stunning rental collections, BBJ La Tavola’s Atelier offers customization options including embroidery services, custom pillows, bespoke linens, and creative fabric-based projects that bring your unique vision to life. Their product range is intentionally diverse, featuring everything from luxe velvets and soft sheers to detailed textures and bold prints that complement any theme or style you desire.
- Rental Categories: Luxury Table Linens, Napkins, Runners, Chargers & Placemats
- Specialty Services: Custom Embroidery & Printing, Bepsoke Linens
- Design Styles: Classic elegance to contemporary sophistication with new collections each season
- What We Love Most: It doesn’t get more luxe than BBJ La Tavola linens + their local team makes selecting your linens & ordering a breeze
Austin Event Lighting
Don’t let the name fool you – Austin Event Lighting offers so much more than just spotlights! Built from the roots of Austin’s live music capital, this full-service event production company brings world tour expertise and engineering prowess to transform your wedding celebration. While their lighting capabilities are extensive (think everything from romantic string lights and elegant crystal chandeliers to party-ready DJ lights and disco balls), they’re your complete A/V solution offering staging, video walls, professional audio systems, and comprehensive production services. Their versatile catalog can transform your dance floor into a nightclub atmosphere with neon light bars and laser shows, or create elegant sophistication with glass lanterns, rattan shades, and silk lanterns that add warmth and romance. From wireless battery-powered outdoor LEDs and twinkle light tapestries to concert-grade trussing and 4K video walls, their team combines years of expertise from world tours and corporate events to handle everything from concept development to cleanup.
- Rental Categories: Event Lighting, String Lights, Chandeliers, Disco Balls, DJ Equipment, LED Walls, Staging & Trussing, Live Streaming
- Specialty Services: Full A/V production with concert-grade equipment
- Design Styles: Elegant sophistication to nightclub atmosphere with extensive lighting and decor options
- What We Love Most: True one-stop production company that can completely transform a venue to fit your vision!
Essential Rental Categories for San Antonio Weddings
Tables & Chairs: The foundation of any reception, with options ranging from classic round tables with chivari chairs to rustic farm tables with cross-back bistro seating. Many venues offer basic table & chair options, but you may want to upgrade to a more custom look. Consider your venue’s existing furniture and guest count when selecting quantities.
Linens: Many venues, especially hotels, offer basic solid color white or black linen options, but linen rentals can really transform your space. If you want to bring in a pop of color or print but you’re working with a budget, opt for fun linens for a few cocktail tables or a fun napkin.
Tableware & Glassware: Chargers, plates, flatware and glassware create the visual foundation for your reception tablescape. Just keep in mind that if you go for a non-disposable option, you’ll also need to account for staffing to bus tables & glasses so they can be returned to the rentals company in the proper condition.
Lounge Furniture: Modern sofas, vintage settees, and unique accent pieces create sophisticated gathering spaces beyond traditional reception seating, particularly valuable for cocktail hours or helping guests get cozy around the dancefloor. Lounges really take your wedding from basic to luxe!
Bars & Food Stations: Along with lounges, we love a bar moment! After all, guests spend a lot of their time waiting for drinks around the bar. You can get creative with bar rentals to create food & beverage experiences that are one-of-a-kind.
Backdrops, Arches & Walls: Ceremony arches, photo backdrops, decorative walls, and structural elements that create stunning focal points and have a huge impact on the feel of the space.
Lighting: From string lights that create romantic ambiance to uplighting that transforms venue walls, proper lighting dramatically impacts the mood of your celebration.
Specialty Accents & Decor Details: Unique vases, candles, custom centerpiece elements, and decorative accessories that add personality and create cohesive design themes throughout your event.
Dance Floors & Stages: Specialty dance floors, stage elements, and entertainment area enhancements create dedicated celebration spaces for music and dancing. We particularly love custom printed dance floors – talk about big impact in your reception space!
Custom Signage & Installations: Personalized signage, creative seating charts, custom backdrops, and artistic installations that serve as focal points and photo opportunities throughout your celebration. Not every rental company offers customization, but many offer options from painting pieces to match your color scheme to customizing pieces with your monogram or print.
Tents: Essential for outdoor celebrations, tents provide backup plans for weather while creating defined celebration spaces. Sizes range from intimate pole tents to large clearspan structures. Check out our favorite tent rentals.
Understanding Wedding Rental Pricing & Fees in San Antonio
Wedding rental costs in San Antonio vary significantly based on several key factors that couples should understand when planning their budget.
Guest Count: While type and quality of rental items is a huge cost driver (modern ghost chairs cost more than basic folding chairs), many couples don’t realize that guest count is the primary factor for your budget. Each additional guest requires a place to sit and a place setting at minimum. Very large weddings may see a slight per item cost savings, but generally you’ll see the same per item cost for a low guest count vs a high guest count.
Service Fees and Additional Costs: Beyond the rental items themselves, several fees can significantly impact your total investment. Delivery and pickup fees usually vary based on your venue’s distance from the rental company’s warehouse – expect higher fees for Hill Country venues or locations outside San Antonio’s city limits. For smaller items or minimal orders, you may be able to pick up your rental items to save on delivery fees. Setup fees add convenience by having the rental team arrange tables, chairs, and decor according to your floor plan, but also add to your labor costs. Many companies also charge cleaning fees for linens and tableware, plus offer damage waivers (typically 8-15% of your rental total) that protect you from replacement costs if items are damaged during your event.
Minimum Order Requirements: Most San Antonio event rental companies require minimum orders ranging from $1,000 to $2,000, ensuring that the time investment in consultation, delivery, and setup makes business sense. These minimums can affect smaller celebrations or couples needing just a few specialty pieces, so some companies offer pickup options or reduced minimums for off-peak dates.
Ready to transform your San Antonio wedding venue with stunning event rentals and decor? These expert-recommended rental companies specialize in complete venue transformations, offering everything from sophisticated lounge furniture and custom installations to specialty lighting and unique decor pieces that create unforgettable celebration experiences. Whether you’re planning an intimate Hill Country gathering or a grand downtown affair, the right event rental partners will elevate your wedding beyond ordinary into extraordinary.
To complete your wedding dream team, browse our full list of recommended vendors for additional recommendations.
